Office Manager &
Team Assistant (m/f)
The Office Manager & Team Assistant role is responsible for organizing space, information and administrative processes in the Office and providing comprehensive administrative support to a team of 5 full time jobs. Should focus on outcome and should link to purpose and objectives of Startup Portugal, reporting to a Director.
The applicant should have relevant experience in providing secretarial and administrative support to a team gained in a complex environment and in managing office systems and procedures. It should be able to work well under pressure with conflicting priorities, with or without supervision. Experience in preparation and administration of public tenders is desirable. Skills and competencies should include organization and attention to detail, problem solving, ability to multi-task, initiative, ability to prioritize, reliability, excellent verbal and written communication skills (absolute fluency in Portuguese and English), good interpersonal skills, high computer literacy and IT adaptability.
Responsibilities / Requirements
Facilitating the team’s effectiveness by ensuring there is an excellent administrative support. Organizing administrative processes, implementing a filing system and being accountable for complying archives, maintaining databases of entrepreneurs, associates and investors, assisting in the marketing of events, briefing suppliers, checking supply requisitions and deliveries, providing support to Finance & HR, collecting information within the team to follow up with suppliers and other stakeholders, ensuring a constant supply of office materials, monitoring cleaning, security and maintenance of office space, monitoring correspondence, distributing information and facilitating workflows between Startup Portugal units, acting as point of contact for other offices of Startup Portugal and liaising with team members, judging priorities and ensuring the delivery of a high level of service.